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User roles are the connection between users and Apperian permissions. A user's role determines which functions the user has access to in the Admin Portal. For example, you can use roles to block some users from seeing and performing actions on the User page, while allowing other users to have full access to create and edit applications on the Applications page. 

You can assign users roles when you add or edit a user. The user roles are as follows:

Developer Role Name Change

As of October 2017:

  • The role previously named Developer is now named App Manager.
  • The role now named Developer has fewer permissions than the App Manager role.
On This Page

Role Types

Administrator

The Administrator role can perform all functions in the Admin Portal, and can connect to Apperian through the API.
 

 Click here for a Administrator's view of the Admin Portal.

User

The User role is the most limited of all the roles. Users can use the Admin Portal only for modifying their account profile, which includes setting a new password. Typically, the User role is assigned to users who will log in to Apperian through the App Catalog only—not the Portal. If a user is auto-provisioned through Single Sign-On (SSO), they are assigned the User role by default. For more information on SSO, see Single Sign-On with Apperian.

Every role builds on the basic permissions of the User role. Therefore, all roles can perform the same functions as a User plus additional functions not accessible by Users.

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 Click here for a User's view of the Admin Portal.

User Manager

The purpose of the User Manager role is to create and manage the users and groups of an organization. User Managers have permissions to add new users, assign roles and groups, reset their passwords, and delete them from Apperian. They can also generate and view all reports.

The User Manager can assign the roles of User, User Manager, and Developer to other users. Only Administrators can create or edit other Administrators.

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 Click here for a User Manager's view of the Admin Portal.

Limited User Manager

The purpose of the Limited User Manager role is to create and manage users only in groups that the user is a member of. Limited User Managers have permissions to add new users, assign roles and groups, reset their passwords, and delete them from Apperian.

When a Limited User Manager creates a new user, you must assign that new user to at least one group. Otherwise the new user will not be created.


The Limited User Manager can only assign the role of User to other users.

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 Click here for a Limited User Manager's view of the Admin Portal.

App Manager

The purpose of the App Manager role is to add, secure, and manage all of the applications of an organization (including App Catalogs). App Managers have permissions to add new apps, edit apps, delete apps, apply policies to apps, and sign apps. They can also set the policy defaults of an organization, inspect applications, create and manage categories, view groups, and view and export crash logs.
 

 Click here for an App Manager's view of the Admin Portal.

Developer

The purpose of the Developer role is to add, secure, and manage applications only in groups that the user is a member of. Developers have permissions to add new apps, edit apps, delete apps, apply policies to apps, inspect apps, sign apps, and view analytics and crash report logs. When adding an app, a Developer can't assign the app to a group he is not a member of. Also, Developers can't add or modify App Catalogs.


 Click here for a Developer's view of the Admin Portal.

Role Matrix

Use the following table to visualize the specific permissions for each role type.

Pages

User

Limited User ManagerUser ManagerAdministratorApp ManagerDeveloper
Applications

Not Available.

Not Available.

Not Available.

  • View all applications in the organization.
  • View all details of an app, including the Direct Download link, if available. 
  • Add, edit, and delete apps.
  • Apply policies to apps.  
  • Sign apps. 
  • View app analytics. 
  • Inspect apps.
  • Administrator only: Send notifications to all users who have downloaded a particular app.
  • Administrator only: Select which apps are Featured Apps.
  • View applications based on assigned groups.
  • View all details of an app, including the Direct Download link, if available. 
  • Add, edit, and delete apps.
  • Apply policies to apps.  
  • Sign apps. 
  • View app analytics. 
  • Inspect apps.
UsersNot Available.
  • User Manager and Administrator only: View the list of all users in an organization.
  • Limited User Manager only: View users based on assigned groups. 
  • Add new users, edit existing users, and delete users. 
  • View the list of available user roles and groups of an organization when adding or editing a user.
  • Enable or disable a user's device.
  • Clear data from a user's device using the Data Wipe policy.
  • Administrator only: Assign the Administrator role to new users and edit existing Administrator users
Not Available.Not Available.
GroupsNot Available.Not Available.
  • View the list of all user groups in an organization.  
  • Add new user groups, edit existing user groups, and delete user groups.  
  • Send notifications to specific user groups.


View the list of all user groups in an organization.  


Not Available.
Categories

Not Available.

Not Available.

Not Available.
  • View the list of all the categories of an organization. 
  • Create new app categories, edit existing app categories, and delete app categories.

Not Available.

PoliciesNot Available.Not Available.Not Available.

Set policy defaults for an organization.


ReportsNot Available.Not Available.

View all reports.

Not Available.Not Available.
SettingsNot Available.Not Available.Not Available.
  • View and switch to affiliated organizations.
  • Add and edit affiliated organizations.
  • Edit other settings on the Settings tab.

Not Available.

Not Available.

 

 

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